Committee Role Descriptions – Saints Basketball Club

Committee Nomination form

Click to view https://ef04fe.a2cdn1.secureserver.net/wp-content/uploads/2022/09/Sunbury-Saints-Committee-Nomnation-form-2022.docx

President

The role of the President is to provide the primary source of club correspondence.

Specific duties include but not limited to:

Act as a chairperson at all meetings.
Chair Committee meetings ensuring that they are run efficiently and effectively.
Act as a signatory for the Club in all legal and financial purposes.
Serve as spokesperson for the Club at Club meetings, tribunal hearings and any other event that
may arise.
Oversee the activities of the Club and committee to strive to achieve the Clubs objectives, goals and
relevant business plans.
Assist in the development of partnership with sponsors, local government and other organisations.
Control and coordinate activities of the club.
Convene regular meetings of the committee.
Ensure that all members perform their duties in a manner consistent with the objectives of the club.
The President shall vote as a Club member in all ballots and shall also have a casting vote in the event of a tie.
Deal impartially with any concerns of club members.
Attend committee, Rec Club, S.B.A, coaches and club meetings as scheduled.
Prepare the A.G.M report and present this to the Club and also to the Rec Club.
Actively participate and host the end of year celebration.
Planning future directions.
Develop policies and procedures.

Treasurer

The role of the Treasurer is to provide the primary source of club correspondence.

Specific duties include but not limited to:

Provide advice to the Committee in their management of the club finances.
Administer all financial affairs of the Club.
Take the lead role in the annual budget process and ensure an appropriate annual budget is provided to the Committee for approval.
Support and financial auditing processes.
Receipt of all incoming monies.
Bank monies received.
Pay all accounts.
Safeguard online banking information. (ie login and password).
Promptly pay all invoices received e.g.: Training venues and Uniform and trophy supplier
Ensure all bank deposits and withdrawals are reconciled to bank statements.
Provide a monthly financial report and present at monthly committee meetings.
Arrange and despatch invoices.
Keep accurate record of all membership payments.
Be a signatory on the club account.
Ensure that the records of the club are maintained and made available when required.
Assist in the development of a list of financial / Non-financial players.
Liaise with Registrar and assist where necessary.
Present a profit and loss sheet at each A.G.M.
Deal impartially with any concerns of the Club.

Secretary

The role of the Secretary is to provide the primary source of club correspondence.

Specific duties include but not limited to:

Attend all meetings as far as possible.
Maintain Court Hire Schedule.
Manage Minutes of Committee meetings and ensure distribution.
Develop the Agenda in consultation with other committee members and distribute prior to the meeting.
Is responsible for ensuring that accurate and sufficient documentation exists to meet and Club or legal requirements.
Maintain Working With Children Check database for all committee Members and Coaches /Team Managers.
Approve all Club Clearances.

Junior Delegate

Attend Junior Delegate Committee meetings as Saints representative.
Promote the interests and queries of the Club to the JDC for discussion and resolution.
Disseminate information as required.
Help setup Trophies on Grand Finals days.
Use and maintain the Saints JDC email address.
Point of contact for By Laws enquiries.
Point of contact for game day issues: scoresheet details, fill in players, score discrepancies etc. Assisted by Team Manager Co-Ordinator.
Work with Team Manager Co-Ordinator to arrange Teams at the start of each Season. Submit Teams to the SBA by the required date.

Senior Delegate

Uniform Manager

The role of the Uniform and Apparel Coordinator is to provide the primary source of club correspondence.

Specific duties include but not limited to:

Order uniform as needed for the Club from the nominated supplier.
Track delivery of the order and follow up if necessary.
To organise with the Clubs Treasurer for payment to the supplier.
To assist with number allocations during new player registration and identify players who have had
singlet number change.
Contact and make suitable pick up arrangements prior to new season for families.
To ensure that there is enough stock available in all sizes for replacement and new uniform requests.
Receive payment for the uniform and issue receipts for all uniform / apparel sold.
Conduct stocktake of all items.
Liaise with the committee on products sold and if additional apparel is required.
Assist in the Coordination and supply of coaches polo tops and sponsored apparel.
Make sample uniform available to try on for size when required.
Ensure that alternative are available, collected and washed for next use

Flight Path Co-Ordinator

Point of contact for Fight Path Enquiries.
Organise Coaches, and oversee training sessions. Help Coaches with planning for training and Games.
Liaise with Parents during the Season and communicate updates and information as required.

Coach / Team Manager Co-Ordinator